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Key Topics
- Requirement
- Solution
- Purpose
- Findings and Conclusion
- IntroductionInvestigation of Topic
- Telecommuting with technology
- Accessibility and Connectivity
- Data Sharing
- New Findings or Implementation of telecommuting policy
- Eligibility
- Responsibility of Management
- Work Hours
- Teleworkers should record all their working hours
- Security and Applications
- Recommendations
- Conclusion
- Reference
Requirement
Introduction of Capstone Communication Network Telecommuting Policy
Solution
Purpose
The motive of this report is to introduce the Capstone communication network policy for removing the drawbacks of existing telecommuting policies. It is prepared for targeting the broad teleworkers who will benefit most with the implementation of this policy. This is done through evaluating the current telecommuting policies and their various limitations and benefits. Telecommuting is considered as a practice of working on an organization's home location or a foreign location.
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Findings and Conclusion
Capstone communication network technology can have various significant influences on different practices of business around the whole world if adequately implemented. It will be beneficial for both employees and corporate houses. During the implementation of Capstone communication policy, they require different equipment such as Modem, the internet, phones, hardware and software. It will prove efficient and reliable. The previous policies related to telecommuting facing different challenges such as security, reliability, and design problems. Working from home brings various risks of hackers and fraud for teleworkers. Utilization of Capstone policy will resolve all security and design problems. This will enable the organization to transmit their data with high level of security and efficiency.
Introduction
Investigation of Topic
The report mainly focuses on introducing Capstone communication network telecommuting policy for broad teleworkers to make the way of telecommuting very easier. Telecommuting is considered as a highly efficient practice of business that provides various job opportunities and also enhances the productivity of the GDP of a country (Graham, 2015). Telecommuting is considered as a way of performing work at home by utilizing an electronic computer terminal connected to one’s workplace. Telework can be different types such as satellite telework, functional relocation, and home-based telework.
Information technology plays an efficient role in developing the efficient telecommuting technology. Telecommuting is only possible just due to the availability of information technology facility. In a previous time, teleworks send their messages with the help of a mobile phone. Now, telecommuting provides a broad place to teleworkers to share their information through different mediums such as video conferencing, cloud, and VPN. As per the technological development, job functions of employees become much diversified (Jones, 2016). The following jobs are available in Telemarketing field:
Interpreters and Translators
Consultants
Sales
IT (Web developers, Programmers, Helpdesk staff, and Analysts)
Purpose of the Report
The main purpose of the report is to measure the existing telecommuting technologies and their functioning problems so that the Capstone communication network telecommuting policy can fill all the gaps and make it easier and beneficial.
Previous Approaches
Previous approaches of the telecommuting are represented in two sections: (Gajendran, 2015)
Telecommuting with technology
History and background of Telecommuting
History and background of Telecommuting
It can be said that the telecommuting history is considered very rich and powerful. Lots of people think that telecommuting technology is introduced with the advancement of technology. Therefore, it can be concluded that telecommuting technology exists from a long time. As per the passage of time, it becomes the key component of every business (Nixon, 2014). It is utilized widely by business houses to gain their motives.
But, the telecommuting technology also has some negative influences which hinder its popularity in the world such as involvement of high costs for training of employees, social isolation and lack of privacy and security. Instead of all such drawbacks, telecommuting is still utilized by different business houses. As per the technology advancement, there is a high possibility of enhancement in a number of teleworkers in a particular country.
Telecommuting with technology
Teleworkers in a country utilize different technologies to make long-term connectivity with the management, customers and their colleagues. A home computer system which the people wants to utilize for telecommuting has different features such as 2GB RAM, Virus protection software, Windows XP, Minimum internet connection of 5MPs, and MS Office (Mayya, 2016). The below-mentioned technologies are utilized by business or home systems to utilize telecommuting in an efficient manner:
Accessibility and Connectivity
Most of the business houses and home systems utilize Virtual private network (VPN) to enjoy the better connectivity and accessibility. The connectivity of the virtual private network is too high; one can easily share and transmit a file or necessary document from long distance. It permits its user's high communication facility by utilizing its different applications and features such as instant messaging. With the help of this telecommuting technology, one can maintain the confidentiality of its information. Furthermore, it can be said that VPN provides secured and encrypted communication at a minimum cost. Using virtual private network also brings various problems for the business organizations and home systems. Due to its negative influences, all facilities provided by it are ignored by the business organizations. The foremost difficulty with the use of the virtual private network is that its security and design implementation can become critical for a business organization (Beloglazov, 2012). If it is not implemented successfully, it proves very dangerous for the success of an organization.
Data Sharing
Most of the business houses utilize cloud computing telecommuting technology for sharing their all necessary information efficiently. Cloud computing is known as the way of using distributed, and network-connected services for both data-processing and storage tasks. It provides self-service to the business houses so that they can access its service at any time and from anywhere. The main benefit of utilizing cloud computing as a telecommuting source is that it needs less space for teleworkers to save, access, or share data on any device they want to utilize for telecommuting. But everyone knows that utilization of cloud computing also brings various difficulties for business houses such as large security issues and high costs of installing. It stores such data which is not required by business houses which hamper the overall functioning of the business and can destroy the whole system connection. The new technology will be introduced to remove all the problems which a businessman faces due to such telecommuting technologies.
Communication
Communication is considered the most important component of telecommuting. Computer conferencing, remote connection to networks, video conferencing, and instant messaging enables the teleworkers to maintain their connection with the global customers and organizations (Ullas, 2014).
New Findings or Implementation of telecommuting policy
The main motive behind introducing Capstone communication policy of telecommuting is to promote telework as a means of achieving effectiveness, building a high secure network, minimizing work congestions, developing a qualifies workforce by improving existing policies and maintaining work balance. After conducting the analysis of existing policies, it can be said that there is a high requirement of introducing a new supporting technology which can resolve all the problems which are finding in using these technologies. Capstone communication network policy can achieve its purpose by providing different benefits and resolve all problems facing by different business houses after applying these policies in their business. The new policy of telecommuting will provide different benefits to its users and business houses such as enhance the capacity of human resources, promote savings in direct expenses, minimize the level of environmental damage, worldwide connectivity, a sustainable network, solutions for special-needs populations, etc. In addition to it, the newly introduced telecommuting policy will cover a small space of business houses through which they can save their electricity and heating expenses and can promote savings. It can be said that telework is highly linked with the job satisfaction. Generally, a teleworker faces various problems due to stressful aspects of the workplace like interruptions, office politics, information overload, and constant meetings (Hu, 2012). All telecommuting policies like cloud computing, virtual private network, and communication bring various difficulty for a business organization. These difficulties may be in the form of security, accessibility, cost, and health problems. Capstone communication network policy is introduced to resolve all such problems and make the data sharing and connectivity very easier than others. It will resolve all the problems such as poor design, less secure network, availability of unrequired data. With the help of Capstone communication network policy, the teleworkers are able to utilize their workday efficiently. The benefit of this policy is only possible in case of proper implementation. To implement the policy efficiently, we should focus on different aspects such as management responsibility, eligibility, work-hours, security and applications, or eligibility. The motive of the Capstone policy can only be fulfilled through its proper implementation. So, it requires huge attention while implementation in different business houses.
Eligibility
A good client for the Capstone communication network policy may be any business houses which want to expand their business by using advanced information technology. The policy can be implemented efficiently if the client is fully knowledgeable and have information about different technical aspects of the technology. It is beneficial for such business houses which want to deal with an overseas client without moving from their patent country. In order to implement the Capstone communication network policy, the management of an organization should focus more on different aspects of the policy. The management should check whether the working clients are motivated to work with this policy or not. If they are not motivated, they cannot produce high productivity for the organization. Apart of it, the management of an organization should measure skill level of employees to work with the policy, independence to fulfill the different work requirements, ability to accomplish the task with less face-to-face interaction with customers, managers, and colleagues. If all these factors within an organization are in control of management, then it will be able to implement the technology efficiently and can utilize it in a proper manner to enhance their productivity (Ullas, 2014). Focus on all these factors brings high profit and large success for an organization. If it is implemented efficiently by the management of an organization then it can fulfill its motive regarding the policy because it is specially build to provide various network related solutions to maintain the profitability and productivity.
Responsibility of Management
Before the implementation of Capstone communication network policy, the management of an organization should understand the technology utilized in the policy of telecommuting. This will provide a glimpse to the management about its uses and concern aspects. Apart of it, the management of the organization should also consider that accessibility and connectivity of teleworkers are optimum. Furthermore, the management should maintain and create telework-related evaluation, records, and reports (Van Der Merwe, 2014). This will help the organization in the implementation of policy inefficient manner so that desired result can produce from it.
Work Hours
Effective implementation of policy requires efficient settlement of employees work hours. They are different from each individual. They are mainly based on the designation and position of employees in the existing organization. The work hours of telecommuters should develop some specific guidelines. With the help of these guidelines they can utilize the policy and can complete their tasks as per required time in an efficient manner. Some work hours in the Capstone communication network policy will be following:
Teleworkers should record all their working hours
Management of an organization should ensure that teleworkers attend physical meeting whenever they required (Mayya, 2016).
Teleworkers should focus on working conditions of the policy so that they can accomplish their task in the predetermined time period.
After focusing on all these things management of the organization can ensure effective implementation of technology as well as can fixing different work hours as per designation of employees in the organization.
Security and Applications
Productivity is considered very important for a telecommuting policy because it is ensuring better security to different business houses. An organization should formulate specific policies regarding the security teleworkers, and different applications use so that they can have appropriate guidelines on the Capstone communication network policy. With these guidelines, they are able to utilize the available policy in an efficient manner and can save the organization from potential breaches and hacks (Beloglazov, 2012). It is the responsibility of teleworkers that they should receive approval from the management to utilize the available policies in performing their assigned tasks. While implementation of Capstone communication network policy the management of the organization should follow the specific software and application. This will be helpful in implementing the technology with the desired performance schedule. The management of the organization should also ensure that all software's and technologies which they are going to utilize in the implementation of technology are up-to-date and relevant.
After the effective implementation of Capstone communication network, the management of the organization can easily secure their network and can transmit data with high level of security.
Recommendations
Capstone communication network policy can successfully implement by an organization with a large focus on who is eligible for the policy, types of software's and applications, work hour requirements, and ensured security level. With all these considerations the policy can successfully achieve its motive of the establishment because it is specially created to resolve the drawbacks of different existing telecommuting policies (Zissis, 2012). We suggested that an organization should make a trial about the benefits of Capstone communication network policy. The effectiveness of policy can easily measure by evaluating the performance of an organization during the trial period. During this trial period, the management of an organization can judge whether the productivity decrease or increase. Before implementing the Capstone communication network policy, the management of an organization should consider that adequate equipment is prepared for teleworkers because they will facilitate them in successful telecommuting. Equipment utilized in implementing the policy are data lines, photocopiers, software, hardware, and modems. With this, the purpose of the policy can fulfil, and drawbacks of existing policies can successfully remove.
During the trial months of policy in an organization, the management should update it in continuous basis so that they can maintain its profitability and improve the work environment for teleworkers (Dinh, 2013). Furthermore, the management of the organization should evaluate the performance of the organization so that they can able to receive the blueprint how Capstone communication network policy influences the productivity and security network of the organization. Apart of it, the organization can also conduct telecommuting performance evaluation and customer satisfaction survey to see the level of satisfaction as well as receive different suggestions.
Conclusion
After studying all this, it can be concluded that introduction of Capstone communication network policy brings various benefits for the different business houses. But it is possible if it is implemented in an appropriate manner. Success criteria and flexibility of the policy like by every individual business house (Madlock, 2013). Flexibility here means, it provides individual a choice of being able to work at home and at their workplace. The policy will be beneficial for both the teleworkers and organization to advance in today growing advanced technology world. With security enhancement and proper procedure, telecommuting can bring overall growth for organizations.
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Graham, J. C. (2015). An empirical investigation of technology usage, virtual status, organizational justice, need for affiliation, organizational identification and their influence on work success. LOUISIANA TECH UNIVERSITY.
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Jones, R. (2016). The Role of Telecommuting in the Information Technology Industry and Work-Life Balance: A Multiple Case Study (Doctoral dissertation, NORTHCENTRAL UNIVERSITY).
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Gajendran, R. S., Harrison, D. A., & Delaney?Klinger, K. (2015). Are Telecommuters Remotely Good Citizens? Unpacking Telecommuting's Effects on Performance Via I?Deals and Job Resources. Personnel Psychology, 68(2), 353-393.
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Nixon, A. E., & Spector, P. E. (2014). The impact of technology on employee stress, health, and well-being. Psychology of Workplace Technology, 238-260.
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Madlock, P. E. (2013). The influence of motivational language in the technologically mediated realm of telecommuters. Human Resource Management Journal, 23(2), 196-210.
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Dinh, H. T., Lee, C., Niyato, D., & Wang, P. (2013). A survey of mobile cloud computing: architecture, applications, and approaches. Wireless communications and mobile computing, 13(18), 1587-1611.
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Zissis, D., & Lekkas, D. (2012). Addressing cloud computing security issues. Future Generation computer systems, 28(3), 583-592.
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Beloglazov, A., Abawajy, J., & Buyya, R. (2012). Energy-aware resource allocation heuristics for efficient management of data centers for cloud computing. Future generation computer systems, 28(5), 755-768.
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Mayya, A. R., Thakore, P. P., Connors, S. C., Woo, S. M., Mukundan, S., & Speeter, T. H. (2016). U.S. Patent Application No. 15/097,282.
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Van Der Merwe, J., Gerber, A., & Ramakrishnan, K. (2014). U.S. Patent No. 8,705,513. Washington, DC: U.S. Patent and Trademark Office.
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Ullas, V. V., Swamy, M., & Muthukumar, S. (2014). U.S. Patent No. 8,867,406. Washington, DC: U.S. Patent and Trademark Office.
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Hu, J. Y., Sueng, C. C., Liao, W. H., & Ho, C. C. (2012, January). Android-based mobile payment service protected by 3-factor authentication and virtual private ad hoc networking. In Computing, Communications and Applications Conference (ComComAp), 2012 (pp. 111-116). IEEE.
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