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Probably, we humans have the most unique and developed communication process in the entire universe. This is a process by which we share all our inner and outer feelings with others. Communicating in the right way is important because, on average, we communicate with 10 to 20 people daily. If we are not able to convey our part, then it becomes difficult to achieve the best outcomes. In a student’s situation, written communication requires the most focus. All the assignments, classes, and examination papers are examples of it. Apart from written communication, there are different types of communication that students must be aware of. It is impossible to comprehend this idea on its own due to its vastness.
There are hundreds of thousands of students across the globe who lack knowledge about successful communication. If you also think that you lack knowledge about it, reading this blog, articulated by the experts at allassignmenthelp will be very helpful. Reading it will provide you with a better understanding of the successful communication process and the different types of communication.
What Is Communication?
The Latin word “communism,” which means “to share,” is where the word “communication” originates. It is a two-way process where the message is conveyed between two or more individuals in the form of ideas, thoughts, feelings, and opinions with the aim of establishing a common understanding.
To put it simply, communication is the act of passing on desired knowledge and comprehension to another person. Effective communication occurs when the sender’s message is received exactly as intended by the recipient.
Also Read: Communication techniques and the importance of good communication skills
Effective Communication – The Core Idea
Communication is said to be effective when all the parties (sender and receiver) in the communication assign similar meanings to the message and listen carefully to what has been said. In the business context, communication is effective if the information shared among the company’s employees contributes to the organization’s commercial success.
Using appropriate language and other abilities, such as comprehension, active listening, the capacity for forceful speech, etc., can help achieve this. Effective communication in the workplace is important as it allows employees to connect with others more deeply and improve teamwork, decision-making, and problem-solving abilities.
Process of Communication
To understand the types of communication effectively, we must first know the whole communication process.
Let’s briefly go over the entire stages of this process:
Sending
The process first starts with the sender. The sender, or communicator, is the person who initiates the conversation and has conceptualized the idea that he intends to convey to others.
Encoding
The encoding process is wherein the sender uses certain words or non-verbal methods such as symbols, signs, or body gestures to translate the information. The sender’s knowledge, skills, perception, background, and competencies have a great impact on the success of the message.
Message
The message may be conveyed orally, in writing, symbolically, nonverbally—through body language, silence, sighs, sounds, or any other means—or it may be nonverbally expressed.
Communication Channel
The communication process is the medium through which the sender conveys his message to the recipient. It must be selected carefully in order to make the message effectively interpreted by the recipient. The choice of medium depends on the interpersonal relationships between the sender and the receiver and also on the urgency of the message being sent. The three most frequently used channels are oral, virtual, and written.
Receiver
The receiver is the person for whom the message is intended. The degree to which the receiver decodes the message depends on his knowledge of the subject matter, experience, trust, and relationship with the sender.
Decoding
The receiver evaluates the sender’s message during decoding and makes every effort to fully comprehend it.
Feedback
Feedback is the final step of the process that ensures the receiver has received the message and interpreted it correctly as intended by the sender. This is something that is also important in all types of communication. It increases the effectiveness of the communication as it permits the sender to know the efficacy of his/her message.
The process has multiple steps. But when we do two-way communication with a friend or a family member, it takes place rapidly – isn’t it! Be it, verbal or written communication, the process is the same. For example, if you are unable to manage your current assignment and trying to find help on search engine writing Do my assignment, the search engine then analyses your prompt and responds by providing the best of the companies offering assignment writing help services is the perfect example of effective written communication.
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Also Read: The Most Intriguing Communication Research Ideas for Students
Types of Communication
There are several sorts of communication depending on where it is conveyed when it comes to categorizing it. While moving forward in this blog, we will be discussing each of them in a detailed manner.
The following list of communication styles is based on the status of those involved in the exchange and the criticality of the message being sent:
Types of Communication Based on Style and Purpose:
Formal Communication
This is the first one among the types of communication. It is the exchange of official information that flows along the different levels of the organizational hierarchy. This is under the chain of command’s supervision, complies with all laws, and abides by all professional organizational policies, standards, processes, and rules.
The various formal forms of communication include the following:
Downward Communication
Downward communication is the common form of formal communication wherein information flows downwards, i.e., from the people occupying top positions in the organization to the people at lower levels. Depending on how long and important the communication is, it can be written or spoken and includes directives and orders. Reports, emails, letters, manuals, etc. are a few examples of this process.
Upward Communication
Upward communication is the transfer of information from the level of management to the level of subordinates. Here, communication can be in the form of requests, reports, suggestions, complaints, and instructions.
Lateral or Horizontal Communication
Horizontal communication means when co-workers with different areas of responsibility, but at the same level in the organization communicate with each other. Communication between the managers of different departments, such as marketing, finance, production, and HR, is the best example of horizontal communication.
Crosswise Communication
When the employees of different departments at different levels communicate with each other irrespective of the chain of command, then the communication is said to be diagonal or crosswise communication. The communication between the floor manager and the sales team is an example of this.
Being a student, your formal communication also includes the VIVAs, numerous assignments, and other chores closely related to academics. If you want to give your best in it, learn and understand your course well. If you ever feel I want to pay someone to do my assignment and score well, opting for professional assignment writing help is the wisest option.
Informal Communication
The second type of communication is the informal one. It is the unofficial form wherein information is exchanged spontaneously between two or more people without conforming to the prescribed official rules, processes, systems, formalities, and chain of command.
Say, you are pursuing an online course and not able to handle the pressure of multiple online classes taking place on a daily basis. While talking to your friend, you shared your concern wondering I wish I had someone to Take my class for me so that I can enjoy my student life as well. This is an acute example of formal communication.
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There are four types of communication in an informal sense:
- Single Strand Chain
- Gossip Chain
- Probability Chain
- Cluster Chain
Similarly, while sharing your concern about the issues you are facing in managing your frequent online exams with your friend or family member thinking, it would have been great if I could hire someone to take my online exam for me, you are not always expecting a positive reply. This can also be a good example of informal communication.
Types of Communication Based on Different Channels
Verbal Communication
Verbal communication is wherein you speak your subject matter, and others listen to it carefully and try to associate meaning with it. In this form of oral communication, the spoken word serves as the medium for the message to be delivered. Here the sender gives words to his feelings, ideas, and expresses them in the form of speeches, discussions, and conversations. The effectiveness of verbal communication depends on the tone, clarity, volume, speed, body language, and the quality of words. The sender must keep his speech tone high and clearly audible to all and must design the subject matter keeping the target audience in mind.
To make sure the message is understood exactly as intended, the sender should always double-check with the recipient. Such communication is more prone to errors as sometimes the words are not sufficient to express the feelings and emotions of a person. The success of verbal communication depends not only on the speaking ability of an individual but also on their listening skills. How effectively an individual listens to the subject matter decides the effectiveness of the communication.
Non- Verbal Communication
It is the process of conveying meaning without the use of words. Non-verbal communication, to put it simply, is any communication between two or more individuals that involves the use of facial expressions, hand gestures, body language, postures, and gestures. People use non-verbal’s to express emotions and interpersonal attitudes, conduct rituals such as greetings, and bring forward their personalities.
Communicating in the form of signals and expressions adds meaning to verbal communication and allows people to communicate more effectively. It also regulates the flow of communication. For example, an individual can give signals to convey that he has finished speaking or else that he wants to speak. Nonverbals can sometimes be a barrier to effective communication because the recipient may not understand what the sender is trying to say or may interpret it incorrectly.
Written Communication
It refers to the process of conveying a message through written symbols. In other terms, “written communication” refers to any message sent between two or more persons using written language. Written communication is the most common and effective mode of business communication. The most often utilized written forms of communication in any organization are electronic mail, memos, reports, documents, letters, journals, job descriptions, employee manuals, etc.
The effectiveness of written content depends on the correct choice of words within the correct sentence structure and the cohesiveness of the sentences. Written information is thought to be more legitimate and legal than spoken information. Additionally, consumers rely more on written content than verbal communication. The feedback of written communication is not immediate since it is not spontaneous and requires time to get into an understandable form.
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Also Read: Online Courses to Improve Your Interpersonal Communication Skills
7 C’s of Communication
There are a few pointers students as well as young professionals must remember while developing their communication skills.
The following are these:
Clear
The message should be clear and easily understandable, then only the receiver will be sure about it. The information should emphasize a single goal at a time and should not cover several ideas in a single sentence.
Correct
The sender must make sure there are no grammatical or spelling errors while communicating and must use proper language. Also, the message should be exact and well-timed. Correct messages have a greater impact on the receiver, and the morale increases only with accuracy.
Complete
The statement should be complete and include all the relevant information as required by the intended audience. The complete information helps in better decision-making by the recipient.
Concrete
This means the message should be clear leaving no room for misinterpretation. To fully comprehend what the sender is saying, all the facts and data must be stated in precise detail.
Concise
The message should be precise and to the point. The sender should avoid lengthy sentences and convey the matter in the least possible words. The short and brief message is more comprehensive and helps in retaining the receiver’s attention.
Consideration
The sender must take into consideration the receiver’s opinions, knowledge, mindset, background, etc. in order to have effective communication.
Courteous
It implies that the sender must take into consideration both the feelings and viewpoints of the receiver. The message must not be prejudicial and must use language that respects the recipient.
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Also Read: Need of Effective Communication Skills in Today’s World
What You Can Achieve with Effective Communication?
By clearly expressing your understanding of concepts, actively participating in class discussions, asking for help when necessary, working well with peers in group projects, and developing strong relationships with teachers – effective communication can help students perform better academically. In the end, this will result in a more positive learning environment and improved social skills.
Primary benefits of proficient communication in the classroom as well as in the workplace:
- Improved social ties: fostering a good rapport with peers by being frank and paying attention.
- Success in the educational institution: You can demonstrate your expertise and better understand complex issues by communicating your ideas and insights in writing and orally.
- Improved rapport with lecturers/instructors: Getting clarification, raising issues, and asking questions of teachers can help to create a constructive learning environment.
- Building confidence: Speaking out in class with clarity and assurance might help you feel better about yourself and be more engaged.
- Enhanced cooperation: involves working well in groups by exchanging ideas, actively listening to colleagues, and finding positive solutions to problems.
- Career readiness: Employers place a great emphasis on effective communication skills, which will position you for success in both professional and job interviews.
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Conclusion
From formal to informal, and from verbal to written communication every form specific has its own criteria. The types of communication are more in count but the best part is learning them is never too hard. All it needs is dedication and information that’s right above.
Learning all these types of information will not only help you stand out in academics, but it will also help you grow in your upcoming professional life.
Frequently Asked Questions
| Question 1: What is effective communication? Answer: Effective communication is a communication between two or more people wherein the intended message is successfully delivered, received, and understood. This is a skill that is learned and an individual can gain spontaneity in it by putting in extra effort and participating in more public conversations. |
| Question 2: What are the different communication styles by which one can communicate? Answer: As we all know, each person is different from the others, and so is their communication style. Some of the common communication styles used by people are passive, aggressive, passive-aggressive, and assertive. |